Privacy Policy
Last updated: 22 April 2026
At AI Woman, we take your privacy seriously. This Privacy Policy explains what personal data we collect, why we collect it, how we use it, and what rights you have under the EU General Data Protection Regulation (GDPR) and Dutch privacy law.
1. Who we are (the data controller)
The controller responsible for your personal data is:
AI Woman
Registered with the Dutch Chamber of Commerce (KvK)
KvK number: 91035368
Based in Amsterdam, Netherlands
Email: hello@aiwoman.space
Our full registered business details are available in the public Dutch Handelsregister at kvk.nl (search by KvK number 91035368).
2. What personal data we collect
| Category | What we collect | Why |
|---|---|---|
| Workshop booking | Name, email, business name, dietary preferences (optional) | To process your booking, send confirmations and prep materials, provide catering that suits you |
| Payment | Payment details are handled by Stripe — we only see the last 4 digits of your card and the transaction ID | To process payment and issue invoices |
| Consultation call | Name, email, your questions or context you share | To prepare for and conduct the call |
| Email & community | Email address if you opt in to newsletters or community messages | To send you workshop announcements, follow-ups, and community updates |
| Website | IP address, browser type, pages visited, duration (via analytics) | To understand site usage and improve our site |
3. Legal basis for processing
We process your data on the following legal bases (Article 6 GDPR):
- Contract — when processing your booking, taking payment, and delivering the workshop.
- Legal obligation — to meet Dutch tax, accounting, and invoicing requirements.
- Consent — for marketing emails, newsletters, and optional analytics cookies.
- Legitimate interests — to run our business, improve our services, and keep our website secure.
4. Who we share your data with (processors)
We work with trusted service providers who process data on our behalf. We have Data Processing Agreements in place where required:
- Stripe — payment processing (Ireland, EU) · privacy policy
- [YOUR_EMAIL_PROVIDER] (e.g., Google Workspace) — email hosting
- [YOUR_NEWSLETTER_TOOL] (e.g., ConvertKit, Beehiiv, Mailchimp) — newsletter
- [YOUR_BOOKING_TOOL] (e.g., Cal.com, Calendly) — consultation call scheduling
- [YOUR_ANALYTICS] (e.g., Plausible, Google Analytics) — website analytics
- [YOUR_HOSTING] (e.g., Vercel, Netlify) — website hosting
Some of these providers may be based outside the EU (e.g., the US). In those cases, we rely on Standard Contractual Clauses and other GDPR-compliant safeguards.
We never sell your personal data. We never share it with third parties for their own marketing purposes.
5. How long we keep your data
- Booking and invoice records: 7 years (required by Dutch tax law)
- Newsletter subscribers: until you unsubscribe, then deleted within 3 months
- Consultation call notes: 6 months after the call, unless you book a workshop
- Website analytics: typically 26 months in aggregate form
- Photos from workshops: as long as relevant for marketing, with your consent — you can withdraw consent at any time
6. Your rights under GDPR
You have the following rights regarding your personal data:
- Access — ask us what data we have about you
- Rectification — correct inaccurate or incomplete data
- Erasure — ask us to delete your data ("right to be forgotten")
- Restriction — ask us to temporarily stop processing
- Portability — receive your data in a machine-readable format
- Object — to processing based on legitimate interests or direct marketing
- Withdraw consent — at any time, where processing is based on consent
To exercise any of these rights, email us at hello@aiwoman.space. We will respond within 30 days.
7. Cookies
Our website uses cookies to make it function and to understand how it's used. You can accept or decline non-essential cookies through our cookie banner. We distinguish between:
- Strictly necessary cookies — required for the site to work
- Analytics cookies — help us improve the site (only set with consent)
- Marketing cookies — we currently don't use marketing cookies
8. Data security
We use reasonable technical and organisational measures to protect your data: HTTPS encryption, access controls, strong passwords, and only working with reputable processors. No system is 100% secure — in the unlikely event of a data breach that affects you, we will notify you and the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) as required by law.
9. Complaints
If you are unhappy with how we handle your data, please contact us first so we can try to resolve it. You also have the right to lodge a complaint with the Dutch Data Protection Authority (autoriteitpersoonsgegevens.nl).
10. Changes to this policy
We may update this Privacy Policy from time to time. Significant changes will be communicated by email to active participants. The "last updated" date at the top reflects the current version.
11. Contact
For any privacy-related question, email hello@aiwoman.space.